Holiday Camps Newcastle – Frequently Asked Questions

What are Epic Camps?
Epic Camps are trusted holiday camps Newcastle for children aged 3–13. We run during every school holiday, offering sports, crafts, baking, and themed activities in a fun, safe environment. Epic Camps are an exciting extension of the Rugby Minis brand, providing a slightly older-age focus and a broader activity range.

You can also read our Rugby Minis reviews to see why families love what we do.

Are you Ofsted Registered?Yes, we are Ofsted Regsitered & all of our sites are fully complicant with Ofsted Proccesses.

 What ages do you cater to?
Epic Camps are designed for children aged 3 to 13. Children are grouped by age to ensure tailored, age-appropriate fun.

• Dame Allan’s Junior School: Ages 3–11

• Gosforth Junior High Academy: Ages 5–13

• Moden Hall School- Ages 5-11

Who can attend?
Our holiday camps Newcastle are open to all children aged 3–13, from any school or area. Families across the region choose Epic Camps for flexible, high-quality childcare during the school holidays.

What activities do you offer?
Epic Camps include rugby, football, cricket, arts & crafts, baking, drama, and multisport games. Every day offers something new, and our team ensures that all children stay active and engaged. Check out our daily schedule
We’re proud to deliver holiday camps Newcastle families trust for creative, energetic, and inclusive fun.

Do you provide food and drinks?
Children should bring a packed lunch, snacks, and a refillable water bottle. We promote healthy choices and hydration throughout the day.

Where are Epic Camps located?
Our two fantastic kids holiday camp venues in Newcastle are:

• Dame Allan’s Junior School, Spital Tongues, NE2 4NG

• Gosforth Junior High Academy, Regent Avenue, NE3 1EE

• Moden Hall School, Stocksfield, Ne43 7TP

How long is a camp day?

• Drop-off: Anytime between 08:00–10:00

• Activities: 10:00–15:00

• Pick-up: Anytime between 15:00–17:30
  We’ve designed our daily structure to support working families looking for reliable holiday camps Newcastle wide.

How do I book a place?
Booking is easy via our website. Choose your dates, select full days or weeks, add to cart, and check out. Our holiday camps in Newcastle are popular, so book early to avoid missing out.

Are staff qualified?
Absolutely. All team members are DBS-checked, trained, and experienced in working with children. We always have a Paediatric First Aid qualified staff member onsite.

Can my child attend for just one day?
Yes! We offer flexible day and week options. Just head to our booking page and choose your preferred dates.

What should my child wear and bring to our Epic Holiday Camps Newcastle?

• Sports-friendly clothing

• A packed lunch

• Snacks

• A refillable water bottle

• A full change of clothes

• Winter attire in the colder months

• Sun cream (applied before arrival)

What’s your cancellation policy?

Cancellations made more than 7 days before the camp start date
A full refund will be issued in the form of credit, which can be used towards a future camp date.

Cancellations made within 7 days of the camp start date
No refund or credit will be given. Exceptions may be made subject to availability and at the discretion of the camp organisers.

What is your late pick-up policy?
Pick-up after 17:30 incurs a fee of £7.50 per 15 minutes.

What safety measures are in place?
All venues are risk-assessed, and staff are trained in first aid and safeguarding. We maintain strict supervision and safety protocols at all times.
At our holiday camps Newcastle, safety, care, and a warm welcome come first.

Do you offer sibling discounts?
Yes- Please email us for your sibling discount code

Do you accept childcare vouchers?
Yes we do. We are setup with a few providers, if you cant find our services on your provider, please email us and we can get setup easily.

What does a day at camp look like?
View our camp schedule to see how each day runs.

What’s the difference between Rugby Minis and Epic Camps?
Rugby Minis Camps are themed around our structured rugby-based activities and are popular with younger children.
Epic Camps include a wider range of sports and creative activities, ideal for older children or those wanting more variety.

Both camps are designed for children aged 3–13 and can easily accommodate siblings!

Where can I find your policies?
Visit our Policies Page for safeguarding, booking, behaviour, and refund policies.

How do I Pay with Childcare Vouchers?

Select “Manual Payment / Pay Offline” at checkout, then make your payment to Epic Camps Ltd (Ofsted URN: 2862684).

Use your camp postcode:

• Dame Allan’s: NE2 4NG

• GJHA: NE3 1EE

We’re registered with Tax-Free Childcare, Fideliti, Computershare, Kiddie Vouchers, and Pluxee.
If you can’t find us on your provider’s portal, email us and we’ll add the scheme.

After paying, email your confirmation to: info@epiccamps.co.uk
Bookings aren’t confirmed until we receive your email.
If we don’t receive confirmation 24 hours before camp, the booking will be cancelled.

How do I contact you?
📧 Email: info@epiccamps.co.uk
📞 Phone: 07726 328493